Casa Aguilar 

The following document outlines the agreement in which will apply for all events / rooms held at CASA AGUILAR. This agreement also covers any appointed event suppliers, contractors, exhibitors of the event. 

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This is to confirm the following details agreed upon between Casa Aguilar and the client/company. 

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1. A reservation fee of Php 10,000.00 cash is required for the event package. The reservation fee will be considered as part of the total price of the event package, but in case of cancellation, this will be forfeited in favour of CASA AGUILAR for lost opportunity. The CLIENT must pay the 50% down-payment within thirty (30) days after Reservation fee and the remaining 50% balance thirty (30) working days before the agreed event date. Failure to complete the 50% down-payment on the agreed due date subject to invalidate the reserved date for lost opportunity. 

 

2.  The price, which will be quoted, is fixed and no discount can be availed after this agreement is signed. 

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3. A security deposit of Php 20,000.00 cash is required within thirty (30) days before the event date for the venue use. Security deposit is refundable seven (7) days after the event day should there be no damages incurred, otherwise damages shall be deducted from the security deposit and shall be billed to the CLIENT. 

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4. The Guest Count, not subject to reduction, is due fifteen (15) days before the event date. Any additional guest after the stated period is subject to extra charges as may be imposed by the CATERER.

 

5. The Client’s Final Decision of choosing a CATERER is fixed due six (6) months before the event date. Any changes of choosing a CATERER after the stated period is subject to extra charges of 20% service fee.

 

6. If Client/s booked more than twelve (12) months in advance to agreed event date, chosen caterer must be decided within the year of booking to secure price-lock. 

7. For NON-ACCREDITED CATERING SERVICES, the Client is required to pay for the corkage fee of Php 20,000.00. The Client’s Caterer is subject for approval.

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8. All payments should be completed one (1) month before the agreed event date.

 

9. For the change of date or postponement policy, a change-of-date notice is required as a written letter or through email.

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1. An event can be moved to an earlier date or postponed without penalties if Casa Aguilar is informed at least three (3) months before the original event date, and if the new date is just one (1) month from the original event date. 

2.  For the change of dates that are more than one (1) month from the original date, a change-of-date penalty of 15% of original transaction cost plus new rates, which is higher, will be imposed for the present rates from the accredited caterer. 

3. Clients who indefinitely postpone their event shall forfeit their payments after the original event date has passed. 

4. An event can be postponed up to a year from the original event date without penalties for any of the following reasons: 

   1. Life-threatening medical condition of couple or immediate family member; 

   2. Death in the immediate family.

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10. For the venue transfer policy, the Clients accept that CASA AGUILAR will not be held responsible for the force majeure. In transferring to Piazza de Lydia on the agreed date, a venue transfer charge of Php 20,000.00 cash is required for the event package. Please note that there will be additional transfer charges directly to the supplier/s.

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11. For the Cancellation Policy:​

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1. If the 50% Downpayment is not made within 30 days after the reservation fee, the agreed event shall be deemed cancelled and the reservation fee shall be forfeited. 

2. If the 50% Amount of the Monthly Payment Scheme is not made within the half duration of the monthly payment term after the reservation fee (i.e. in 12-month payment scheme, if the 50% amount is not made within 6 months after the reservation fee), the agreed event shall be deemed cancelled and the reservation fee shall be forfeited. 

3. The prepayment will be returned based on the time duration, but the reservation fee is non-refundable. 

   1. If the event is cancelled before the eighth (8th) month from the event date, the prepayment will be returned in full (50% down-payment). 

   2. If the event is cancelled before the seventh (7th) month from the event date, the prepayment will be returned in fifty percent (50%). 

   3. If the event is cancelled before the sixth (6th) month from the event date, the prepayment will be returned in twenty-five percent (25%). 

   4. If the event is cancelled before the fifth (5th) month from the event date, the prepayment will be forfeited. 

   5. The rebooking of the same event will be allowed only once, but beyond that, an additional transfer fee Php 3,000.00 will be charged to the Client.

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